Classes and passes

Besides one-to-one appointments, Boty Reserve manages group classes — Monday’s yoga class, a one-off Saturday workshop — with their seats and their attendee list, and passes (bonos) your clients spend when they book. Classes live in Console → Clases and passes in Console → Bonos.

If your business does not use classes or passes, you can hide them from the menu in Console → Ajustes — hiding never deletes anything.

What a class is

A class is not an appointment with more people: it is something your business declares (“Monday and Thursday at 19:00, fifteen seats”) that people join until the room is full. Every class has:

Who teaches it — someone on your team. Their class hour is blocked in their calendar: nobody can book a one-to-one appointment on top of it.
What class it is — the class type comes from your service catalogue, or you type it as free text with the “Otra…” option. A class type created from free text is stored as a “classes-only” service: your clients will not see it as a bookable one-to-one appointment on your page.
Seats — the capacity. The database guarantees one seat too many can never be sold, the same way it guarantees no double bookings.

Creating the weekly timetable

In Console → Clases → + Nueva clase you pick who teaches, what class it is, the repetition (every Monday, every Tuesday… or “one day only” for a workshop), the time, the duration and the seats.

When you save a weekly timetable, the coming weeks appear immediately under “Próximas clases” (up to 60 days ahead), and the system keeps generating the following ones every night.
The time is stored on your business’s local clock: a 19:00 class is still at 19:00 when the clocks change in March or October.
A one-off workshop is created the same way, picking “Solo un día (taller)” and the date.
Pausing a timetable stops generating new classes; the ones already on the list, with people in them, are left alone.

Upcoming classes and attendees

Every row under “Próximas clases” is a concrete class with its seats counted in real time. From Asistentes you see the list with names and phones, and you can:

Add someone who pays on the spot (name and phone). If that person has a pass covering the class, it is deducted automatically.
Mark who attended — the register.
Remove someone: their seat frees up and, if it was paid with a pass, the pass gets that credit back automatically.

Cancelling a class does not delete it: it stays on the list marked as cancelled, with its attendee list visible, because those people are exactly who you need to tell.

How your client books

If you have scheduled classes, your public booking page shows them and your client joins the same way they book an appointment: with their name and phone, no account and nothing to download. If they hold an active pass covering the class, it is deducted automatically; otherwise the seat is recorded as paid directly with you.

Passes: what they cover

A pass is money already collected, so Reserve treats it carefully. When you sell one you choose what it covers:

All classes — the classic studio pass: valid for any class, and never for individual appointments.
Specific services — you tick which services from your catalogue it covers. A hair-treatment pass pays for hair treatments — in a class or in a one-to-one appointment — and does not pay for what it does not cover (dreadlocks, to follow the example). The form shows your real catalogue: you can only cover what you actually offer.

You also choose what one credit is called — classes, sessions, massages… — so the table reads “8 of 10 massages” instead of forcing everything into “classes”.

Two kinds of pass:

Pack (number of uses) — the classic pack: 10 classes, 5 sessions. When the last use is spent it flips to Exhausted on its own.
Flat rate (unlimited) — unlimited uses while the pass is valid, with or without an expiry date.

Uses are never edited by hand, deliberately: a seat is given back by removing the person from the class (or cancelling the covered appointment), and that path returns exactly the use that was spent. The counter can never lie.

Selling a pass

In Console → Bonos → + Vender bono you pick the client, the pass name, what it covers, the kind, the number of uses and the expiry (optional). Only the owner or a manager can sell and void passes, because they are money.

Clients erased under GDPR are not offered in the list: an erased client cannot be sold a pass.

Hiding classes or passes

In Console → Ajustes you can switch off “Clases en grupo” or “Bonos y tarifas planas” if your business does not use them. They leave the menu and the console — nothing is deleted: switch them back on and everything is exactly where it was. Choosing what you use is also one of the steps in the getting-started checklist.

Última verificación: 2026-08-18